Executive Assistant
One of the most well respected single speciality healthcare groups in the Seattle area is seeking an experienced Executive Assistant/Administrative Assistant to support our Medical Director and COO.
This individual reports to the COO and is responsible for providing broad ranging administrative support for the Medical Director. This individual will be responsible for scheduling, meeting management, project management, deadline management, and plays a key role in supporting high quality outcomes for the Medical Director. Also provides administrative support services on special projects as directed.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Demonstrated proficiency in advanced administrative skills (e.g., minutes, scheduling) and MS Office suite.
Prepare memos, letters, and reports using word processing, spreadsheet, database, or presentation software.
Demonstrated ability to be proactive and conceptually see how assignments fit into and impact the context of the whole.
Strong interpersonal skills, a commitment to providing exceptional customer service and the ability to maintain confidentiality of sensitive information is required.
Prior experience in a rapidly changing healthcare setting with tight deadlines is preferred.
Completes and submits assigned meetings minutes within one week of meeting date to the chair of that meeting.
Support staff in assigned project based work.
Other duties as assigned.
ADDITIONAL RESPONSIBILITIES
Promotes positive patient/guest relation in accordance with Mountain Park Health Center policies, providing a high level of quality in personal attention and service to patients and visitors.
Observes organizational policies concerning unscheduled absences and reports unscheduled absences in accordance with departmental procedures. Has 3 or fewer occurrences of unscheduled absences in a twelve month period.
If in a nonexempt position, does not incur excessive overtime. Does not work overtime without prior written approval of his/her supervisor. If in a supervisory position, controls the overtime expended by his/her subordinates within the policies and practices of the facility.
Complies with the organization's Safety Policies and Procedures. Ensures compliance with governmental licensing and regulatory requirements where applicable. Conducts annual review of and complete/suggest on-going revisions of the Policies and Procedures specific to his/her department. Maintains familiarity with and abide by all established facility and departmental policies and procedures, noting changes when they are published/posted. Conducts himself/herself in a manner consistent with the Mission Statement and Values of Mountain Park Health Center.
Reports to work at the start of the shift 98% of the days scheduled. Follows the work rotation schedule. Explains and gives proper notification of absenteeism, as outlined in the facility Policies and Procedures. Attends a minimum of 98% of the staff meetings. Reads and signs off on all minutes of the meetings not attended. Participates in committees as assigned. Maintains 100% attendance at mandatory skill/departmental updates. Seeks out facility or external education/training that would further develop individual skills, experience or knowledge necessary for a high standard of functioning in his/her job.
Observes and respects the confidentiality of information in regard to patients, visitors and fellow employees including salary information, if exposed to any of the above referenced information in the course of his/her job function.
Dresses according to the organization's dress code policy and procedure, as well as, complies with specific departmental regulations pertaining to employee appearance.
Demonstrates an understanding of facility organizational structure by utilization of appropriate channels of communication. Maintain consistent, timely communication regarding all facets of departmental activities with his/her co-workers, therefore, demonstrating good customer service skills with both external and internal customers.
QUALIFICATIONS
EDUCATION and/or EXPERIENCE
Bachelor's degree or equivalent experience.
Minimum 5 years administrative experience.
Prior Healthcare Experience preferred.
LANGUAGE SKILLS
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
COMPUTER SKILLS
Proficiency in Microsoft Office 2007 (2010 preferred) including Outlook, Word, Excel, and PowerPoint.
Knowledge of Electronic Health Records (eCW preferred)
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
WORK ENVIRONMENT
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate.Estimated Salary: $20 to $28 per hour based on qualifications.
This individual reports to the COO and is responsible for providing broad ranging administrative support for the Medical Director. This individual will be responsible for scheduling, meeting management, project management, deadline management, and plays a key role in supporting high quality outcomes for the Medical Director. Also provides administrative support services on special projects as directed.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Demonstrated proficiency in advanced administrative skills (e.g., minutes, scheduling) and MS Office suite.
Prepare memos, letters, and reports using word processing, spreadsheet, database, or presentation software.
Demonstrated ability to be proactive and conceptually see how assignments fit into and impact the context of the whole.
Strong interpersonal skills, a commitment to providing exceptional customer service and the ability to maintain confidentiality of sensitive information is required.
Prior experience in a rapidly changing healthcare setting with tight deadlines is preferred.
Completes and submits assigned meetings minutes within one week of meeting date to the chair of that meeting.
Support staff in assigned project based work.
Other duties as assigned.
ADDITIONAL RESPONSIBILITIES
Promotes positive patient/guest relation in accordance with Mountain Park Health Center policies, providing a high level of quality in personal attention and service to patients and visitors.
Observes organizational policies concerning unscheduled absences and reports unscheduled absences in accordance with departmental procedures. Has 3 or fewer occurrences of unscheduled absences in a twelve month period.
If in a nonexempt position, does not incur excessive overtime. Does not work overtime without prior written approval of his/her supervisor. If in a supervisory position, controls the overtime expended by his/her subordinates within the policies and practices of the facility.
Complies with the organization's Safety Policies and Procedures. Ensures compliance with governmental licensing and regulatory requirements where applicable. Conducts annual review of and complete/suggest on-going revisions of the Policies and Procedures specific to his/her department. Maintains familiarity with and abide by all established facility and departmental policies and procedures, noting changes when they are published/posted. Conducts himself/herself in a manner consistent with the Mission Statement and Values of Mountain Park Health Center.
Reports to work at the start of the shift 98% of the days scheduled. Follows the work rotation schedule. Explains and gives proper notification of absenteeism, as outlined in the facility Policies and Procedures. Attends a minimum of 98% of the staff meetings. Reads and signs off on all minutes of the meetings not attended. Participates in committees as assigned. Maintains 100% attendance at mandatory skill/departmental updates. Seeks out facility or external education/training that would further develop individual skills, experience or knowledge necessary for a high standard of functioning in his/her job.
Observes and respects the confidentiality of information in regard to patients, visitors and fellow employees including salary information, if exposed to any of the above referenced information in the course of his/her job function.
Dresses according to the organization's dress code policy and procedure, as well as, complies with specific departmental regulations pertaining to employee appearance.
Demonstrates an understanding of facility organizational structure by utilization of appropriate channels of communication. Maintain consistent, timely communication regarding all facets of departmental activities with his/her co-workers, therefore, demonstrating good customer service skills with both external and internal customers.
QUALIFICATIONS
EDUCATION and/or EXPERIENCE
Bachelor's degree or equivalent experience.
Minimum 5 years administrative experience.
Prior Healthcare Experience preferred.
LANGUAGE SKILLS
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
COMPUTER SKILLS
Proficiency in Microsoft Office 2007 (2010 preferred) including Outlook, Word, Excel, and PowerPoint.
Knowledge of Electronic Health Records (eCW preferred)
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
WORK ENVIRONMENT
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate.Estimated Salary: $20 to $28 per hour based on qualifications.
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